What Will the Future of Workspaces Look Like in 2021?

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We have experienced a big change in the work setup since the pandemic started, but this year, these changes will become more solidified. We are seeing a big transformation in the workplace this 2021. The future office space will shift away from a place where people simply go to work daily into a place where people want to meet, socialize, and work with each other. It will shift from a “workplace” for individual work to a “convening” place for group work.

In this article, we will talk about the changes in the work setup and how workplaces will look like this 2021.

Giving a New Role to the Physical Workspace

On a survey by Gensler towards the knowledge workers across 10 different business industries, employees reported an increase in creativity and the willingness to complete individual work. Yes, working from home makes people more productive, but it doesn’t mean everyone prefers this kind of setup. Only 12% of the U.S. workforce want full-time remote work. They still want to go back to the office once the pandemic is over, but what will you do to the workspace today? 

Instead of letting the office space stand and become a blank area, why not give it a new role like a meeting place where you and your employees can gather for important business activities once or twice a week? By redesigning it into a safer and more engaging place, you are giving a whole fresh experience to your people and still manage to get work done together.

Another idea would be preparing it as a safe place for employees who need a back-up plan in case they cannot work at home. Less than 30% of the workforce can work remotely according to the U.S. Bureau of Labor Statistics. Believe it or not, for job positions that allow a remote work setup, many factors may arise blocking the opportunity for an employee to work from home. It includes the following instances:

1. When the noise and other distractions at home are uncontrollable. It is quite difficult to stay focused on work when children are running around, playing, laughing, and crying. Not to mention the pets like dogs barking and begging for attention. It may not be too obvious, but these may affect the output and day-to-day productivity. It would be ideal to have an available office space for your people who want to focus and spend some time off home.

2. One more factor is the issue with the internet connection. During the work from home setup, no one can guarantee that there will be no problems regarding this as even technology can sometimes be unreliable, especially in areas with unstable signal and connection. One of the first back-up plans an employee would have in moments like this is to go to the office to finish the work, which is why you need to prepare.

3. Some workers do not have a proper place to work. An example of this is an employee staying in a dorm. Not everyone in the working class is from the city. Some are from the provinces settling in a shared space in the Metro to save costs. These are the people who are greatly in need of your support to continue working. Make the office a safe workplace for them during the pandemic.

Change is Inevitable for the Office of the Future

Transforming the office space into something that can be more useful during the pandemic is inevitable. Since 88% of companies encouraged their employees to work from home in response to the current situation, it provides time for businesses to level up their space. 

Here are some of the reasons why switching the workplace into a meeting space and why providing an available area for your employee is important during the pandemic:

1. Transformed Office Space Can Help Support the Priorities of the Business

According to Osgerby, the office of the future is more of a place for collaboration. When communicating, most especially about the topics that are quite vital for the business, things are easier when we are talking face-to-face without the layers of technology causing communication barriers.

The pandemic is making businesses entirely transform the workplace to comply with the protocols in the new normal. Design it specifically to support the type of interactions that cannot happen remotely. Make it a space for collaboration. This is necessary to maintain a high productivity rate and preserve the corporate culture. 

2. It Allows Employees to Maintain a Good Work Relationship

Take note that your people must maintain a good work relationship even when they do not often see each other. It helps reduce the awkwardness during an online conference and get to the discussion effectively. This creates a healthy work environment that your staff would love about your company, giving them more reasons to love their job, which may also result in better output. 

With transformed office space, your staff will have something more to look forward to when going to the workplace for meetings and other important business activities in addition to the social moments with colleagues.

3. Some Employees Do Not Have the Access to Work Remotely

As mentioned above, some workers don’t have the opportunity to work from home. And one of the best things to do with instances like this is to support them in any way you can, such as making the office space a safe place for them to go now and then for work purposes. 

In this case, it’s a win-win scenario as you helped them work properly to get the task done for you. This is important because if you let them find another place to stay, they would probably go somewhere public and would connect their devices on public WIFIs which may affect the security of your data. Moreover, their health and wellness are what’s on the line. And you don’t want that to happen as losing even a single worker for a few days to do quarantine may cause your business a fortune, especially if the role of the person is vital to the company.

4. The Costs Will Still Apply

Whether you are using the office space or not, the costs will still run, especially if you are only renting. Better yet continue maximizing the use of the space by transforming it into something more useful for your business amidst the pandemic. 

How to Transform Your Office Space into a Meeting Hub

Your office speaks a lot about your business. Every detail is crucial as it may impact your people and the entire organization. Good thing, switching your workplace into a meeting spot is easier now than ever with the help of businesses like Arch Serviced Offices that offer different services. 

Achieve a transformed office space this 2021 specifically designed to optimize your business needs amidst pandemic through our professional custom office buildout service. With the help of our advanced technology and design experts who never run out of fresh ideas, we will redesign your office quickly and efficiently.

Moreover, we have work and meeting spaces available for teams and individuals may it be short-term or long-term use. We have different plans and pricing to choose from as we want to provide people and businesses an affordable workplace while enjoying modern office amenities with professional support.

Despite the global impact of the pandemic, changing how we work, we learned to adapt to the new normal and enabled us to find unique ways to continue doing business like transforming the workplace. To know more about our services, send an inquiry today and we will gladly help with the most ideal workspace solution for you.

How Will Workplaces Transform in a Post-Pandemic World?

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While most people are currently working from home, it is highly likely that offices and other workspaces will return in some shape or form once the pandemic subsides. Some do not have proper working environments while others miss face-to-face interaction among colleagues and collaboration opportunities that the office can offer.

The COVID-19 pandemic has overturned almost every aspect of work, most importantly, employees’ needs in the spaces where they work.  A completely remote workforce can be improbable given the intangible benefits of social connection and collaboration that in-person working provides. Nevertheless, it is important for businesses to create optimal conditions for employees to work remotely as well as in the office. Companies will need to consider new strategies and transform the workplace to adapt to the workforce’s changing needs.

First Things First: Health and Well-being

Employers are always bound to comply with workplace health and safety regulations. The health and safety of employees must be prioritized by employers as they return to the office. COVID-19 has raised everyone’s awareness about their surroundings and other potential breeding grounds for communicable viruses or diseases and this has sent businesses scrambling to redesign their offices to meet new health requirements and respond to a workforce that has a heightened concern for health and well-being. A healthy paranoia, so to speak, on personal health and wellness is to be expected.

As an employer, communicating that these health precautions are in place can reassure employees that their return to work will be safe. However, it is not enough to tell your employees that it is safe to go back to the office. As an employer, you have to show that the workplace has not only been redesigned to confront the health crisis, but that these changes have been restructured around the type of work their employees do on a daily basis.

Air quality, ventilation, and temperature regulation could provide ways forward and are important factors to start on. For instance, airports, leisure facilities, and hospitals across the globe have come up with smart building solutions to better detect infections and reduce transmission. With emerging technologies just around the corner, we can surely think of simple ways to start with and long-term plans to set definite goals for workplaces and employees after the pandemic.

Reimagining the Future of Workspaces

Many of us definitely miss the simple joy of coffee with our colleagues in the pantry. Brainstorming in the lounge and sketching out ideas on the whiteboard are just some of the few things that cannot be done by remote teams. What separates a physical office from a remote work set-up is the collective energy of a space filled with enthusiastic people united in a common purpose.

It goes without saying that remote work is a success for most businesses, especially if they are fully capable and they have the means to provide their employees with the tools they need.  But many are struggling with solving complex problems and creating new ideas without the intrinsic human experience of working together, not to mention in office spaces designed specifically to foster creativity and innovation that companies need to grow and be productive.

Social connections in the office build trust that can last for so long among colleagues. After many months of working apart, remote employees note that the main reason they want to go back to the office is for them to collaborate and socialize in ways that are not possible remotely. Consequently, efforts to create a wide variety of spaces and office designs that support these work modes should be ramped up to develop a working atmosphere conducive to good social interactions and active collaboration.

Employees will continue to be drawn to comfortable workspaces that support their well-being and allow them to have face-to-face conversations. And so employers and decision-makers must pivot towards encouraging safety protocols and physical distancing measures not only to boost productivity, but also to promote a work environment where your employees can feel safe. (Read: How ARCH Offices Reinvented their Spaces Amid Covid-19).

Short-term Solutions

 

1. Carry out office-wide cleaning protocols

Employees will want to know what kind of safety protocols employers are putting into place to avoid the spread of the virus. Businesses must implement cleaning and sanitizing guidelines for all workstations, facilities, conference rooms, lounges, and lunchrooms at regular intervals throughout the day. The cleanliness of shared workstations and private desks must be given priority so the employees can concentrate on their work. Effective safety signage can also be installed in entry points and common areas to keep your employees well informed and protected.

2. Rethink meeting spaces

Gathering in a small meeting room without proper ventilation will not look good to people anymore as it can increase the risk of being infected. As people return to the office, meeting and conference rooms should be utilized by only half of the people it can accommodate. Other team members can join virtually through communication and videoconferencing platforms.

3. Improve indoor air quality

Aside from close contact with contaminated surfaces and infected people, the coronavirus could spread through airborne particles in indoor environments. Furthermore, small respiratory aerosols are released when people talk or breathe. These aerosols can build up over time in an office or any other enclosed space. Adding UV lights to air handlers can help cleanse the air and destroy bacteria and viruses. Bringing in air through heating, ventilating and air-conditioning (HVAC) systems mitigates any contaminant in a space and reduces the exposure of anyone inside.

Long-term Solutions

 

1. Take the office outside

With improved air filtration systems becoming a key strategy to diminish COVID-19 transmission, outdoor workspaces are becoming the new trend. Some organizations have been experimenting with outdoor workspaces to increase employee engagement and offer a change of scenery. After months of working from the comfort of their homes, employees are craving human interactions to be productive. Adding an outdoor workspace can help businesses restore the lost sense of community for remote workers and give them a chance to reconnect with nature and reduce stress levels.

2. Incorporate biophilic design

Increasing the connection between people and nature does not stop in outdoor workspaces. If taking the office outside seems unachievable, you can always enjoy the benefits of nature from inside your office. Incorporating green walls, natural lighting, and lush greeneries in indoor environments can boost creativity levels, increase productivity, and make your office more attractive to potential talent and clients. Additionally, many plants act as natural air purifiers, making them more vital now than ever.

3. Revolutionize office floor plans

As companies reopen their offices, physical distancing and hygiene concerns may prompt overall floor plan designs to be changed. It is possible that businesses shift back to traditional layouts which include cubicles and private offices to encourage social distancing. Other areas to re-examine are shared facilities such as comfort rooms, which employees use over the course of the day. Door-free entrances similar to airport restrooms can be used to reduce the need to touch surfaces and door handles. Correspondingly, other doors in the office can be redesigned with a foot-contact point or an automated or voice-activated technology that allows them to be opened with the wave of a hand or voice command.

4. Touchless Technology

Numerous companies are starting to shift to touchless office innovations, for example, washrooms with motion sensor lights and light-activated hand dryers and sinks. Presently, advances that were viewed as pleasant to-have — from applications on cell phones to control lighting, temperature and AV gear, to elevators that open with corporate identifications — are being added to lessen contact. 

One thing we have all learned while being isolated for almost a year now is that we value human connection and we want to interact with our colleagues physically at work again. When employees return to the office once the coronavirus pandemic eases, their productivity, health, and safety will have to be front and center.

Restructure your workspace to accommodate employees during the pandemic, and plan for this configuration to be flexible and mindful of employee needs and work habits as you make their health a priority. 

The lessons we learn from this experience will help us design new work environments that promote health and wellness as values that are embedded in our office blueprint.

The future of the workplace is not certain, but it’s important to realize that we’re in the midst of a transformation. 

If you’re interested in moving into an office space that has taken health, wellness, and productivity as major factors into how we have transformed our workspaces, get in touch with us! 

 

ARCH Offices Opens Its Newest Premium Office Space at NEX Tower

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Following the launch of its fourth space at Pacific Star, ARCH Offices has just inaugurated its first ever premium-grade office space located at the gleaming NEX Tower along Ayala Avenue in Makati City.

Strategically located in the heart of the central business district where a competitive environment for thriving startups continues to rise, ARCH Offices’ newest premium space offering at NEX Tower is ideal for businesses that want to make a mark in their respective industries.

ARCH Offices - NEX Tower - Lobby - ARCH Offices opens its newest premium office space at NEX Tower - Blog

A striking presence in Metro Manila’s most dynamic and creative district

NEX Tower has 38,000 square meters of top-grade office space and is a few minutes’ walk from major transportation hubs, numerous bus routes, major arterial roads, as well as the biggest and most prestigious shopping malls in the country. Behind the tower is the eclectic neighborhood of Legazpi Village which is home to several food spots, cocktail bars, and local upscale restaurants.

The building sits along Ayala Avenue which is recognized as the “Wall Street of the Philippines.” A quality arrival will welcome tenants and visitors in a soaring lobby that has been designed with security and efficient circulation in mind. Two elevator banks with a total of 15 lifts, including the retail podium elevator, provide ample provision to decrease waiting times. There is a terrace with lush planting for breakout working and informal meetings. For tenants and visitors arriving by car, the tower offers seven levels of parking with 384 bays.

ARCH NEX Tower - Meeting Room 1

All-inclusive business amenities catered to you

Our top-notch amenities were designed with the needs of our partners in mind—workspaces where they can innovate and collaborate, and services that include high-speed Internet, first-rate IT support, transformative working areas, as well as Plug & Play and turnkey office solutions. Our team of experts and trained professionals are available on-site 24/6 should you require any assistance for a seamless transition.

The spacious private offices and open workspace areas were purposefully designed to make guests feel at home, productive, and innovative all at once. Members are given access to work booths and meeting rooms where they can collaborate with their team. The pantry is also stocked with free snacks and beverages not only to satisfy your cravings and coffee fix, but also to keep you energized throughout the day.

Take a tour of our newest premium office space here!

ARCH Offices - Private Offices - ARCH Offices opens its newest premium office space at NEX Tower - Blog

Designed for productivity and collaboration

Our premier office space in NEX Tower comprises high-end amenities that guests can indulge themselves in. The space boasts a welcoming, elegant reception that gives people a hint of the stylish work environment and state-of-the-art facilities that await. Japanese minimalist design was incorporated into the space, boasting a modern yet minimal look, and at the same time complementing the muted earth tones that create a warm and soothing vibe. This color scheme is a great match for light ash wood finishes as well as compact and lightweight furniture.

This style, at its heart, is a combination of functionality, simplicity, and a variety of off-whites, sepias, and wood tones that work well together and radiate a homey work environment. The entire office has perfectly planned zones that ensure comfort of work in various conditions—from team meetings and focus rooms to lounge work areas and coworking tables.

Fused with lush greenery, wall murals of tropical plants, and a mixture of natural and artificial lighting, our space generates a positive effect on the well-being, fosters engagement, and drives productivity for individuals and teams to create their best work.

ARCH Offices - Working Bar Area - NEX Tower

Legazpi Village: a terrific mix of art, dynamism, and stillness

The building nestles in the energetic neighborhood of Legazpi Village, which is a hipper and younger counterpart to Salcedo Village. It is a haven for foodies and a watering hole for night owls who want to blow off steam after a hectic day at work. The community is just a walking distance from Makati’s main thoroughfares and commercial establishments. There are different banks and ATMs where you can withdraw and deposit money with ease. Drugstores and convenience stores are also well spread out across the neighborhood for your daily essentials.

Despite it being in the heart of the business district, one-way roads and lush greeneries make it a great place to walk around in. Washington SyCip Park, a flourishing oasis amidst the metro’s busiest districts, is a paradise for people who want to unwind and get some peace of mind. Sculptures and classical music playing from hidden speakers positioned around the park are a gift to the sight and ears of those walking by. Every weekend, the Legazpi Sunday Market opens its doors to blossoming entrepreneurs who set up stalls with artisan crafts so folks can dine and shop while chitchatting and making friends—all in one warm and friendly venue. Educational pillars like the Asian Institute of Management and other international schools that are found in the village contribute to its youthful vibe, apart from the younger urban professionals who work in the area.

ARCH NEX Tower - Open Area 3

The coronavirus pandemic presents a unique challenge for all industries and businesses across the globe. We want to ensure everyone that ARCH Offices is continually monitoring the COVID-19 situation and is adhering to protocols set by local health authorities. As we tread this health crisis, we are taking the necessary steps to protect the well-being of our community. Watch our safety measures video!

Check out more photos of our newest premium office space here. Choose the right office space that your team deserves. Get in touch with us at hello@archoffices.com so we can arrange an exclusive sneak peek for you!

Maintaining a Safe Workplace for Returning Employees During the COVID-19 Pandemic

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Image Courtesy of Edward Jenner from Pexels

 

Now that cities around the world are beginning to lift lockdown restrictions, it has become important for businesses to adopt new strategies and safety precautions before their employees go back to the office. As per global health authorities, evidence suggests that COVID-19 may remain viable for hours to days on surfaces, which suggests the need for organizations to administer sanitary regulations and contemplate on the possibility of hands-free technology as part of their workplace reopening strategies.

Workplace safety extends not only to disinfecting and sanitizing the office, but to good communication and healthy office culture as well. It does not stop after disinfection and sanitation; it also extends to good communication and healthy office culture.

These guidelines will help prevent the spread of COVID-19 and reduce its impact on your employees as you navigate through this crisis and enter the new normal.

Clean and Disinfect Work Areas Regularly

Know the difference between cleaning and disinfecting, as explained by the Centers for Disease Control and Prevention:

Cleaning removes germs, dirt, and impurities from surfaces or objects. Cleaning works by using soap (or detergent) and water to physically remove germs from surfaces. This process does not necessarily kill germs, but by removing them, it lowers their numbers and the risk of spreading infection.

Disinfecting kills germs on surfaces or objects. Disinfecting works by using chemicals to kill germs on surfaces or objects. This process does not necessarily clean dirty surfaces or remove germs, but by killing germs on a surface after cleaning, it can further lower the risk of spreading infection.

Keeping surfaces clean is essential in mitigating the risk of COVID-19 transmission. These include laptops, keyboards, desks, keyboards, doorknobs, handles, light switches, faucets, and smartphones. In addition to regular cleaning using soap, water, and cloth, you can also use bleach and hydrogen peroxide but remember to follow all necessary dilution and protection practices according to the label.

Maintaining a Safe Workplace for Returning Employees During the COVID-19 Pandemic - Blog - ARCH Offices

Source: Freepik

Increase Safety and Security Measures

Research shows that the virus does not spread as easily in the outdoors or areas with good ventilation. Installing high-efficiency air filters and better HVACs (heating, ventilation, and air-conditioning systems) will help you lessen the viral load in your office interior.

Employee screening is also highly recommended to better track potential carriers of the virus and it should be done by an official COVID-19 testing personnel. If Personal Protective Equipment (PPE) is not available, no testing should take place.

 See guidelines below for COVID-19 testing personnel:

  • Screening shall be conducted at the office entrance using thermal scanners requiring no skin contact.
  • Stand behind a plastic or glass partition to avoid respiratory droplets that may be produced when employees talk, cough, or sneeze.
  • Wear a face shield, a pair of disposable gloves, and a gown if you expect to have extensive contact with the employee.
  • Check for signs of illness, which could include flushed cheeks or fatigue.
  • See if there is coughing or shortness of breath.
  • Check the temperature by reaching through an opening in the partition. Always keep your face behind the barrier.
  • Reusable thermometers must be cleaned between every check.
  • After screening the last employee, remove and discard PPE and gloves, and then clean your hands with soap and water for 20 seconds or with hand sanitizer containing at least 60% alcohol.
  • If the employee’s temperature is equal to or in excess of 37.4 degrees Celsius, he or she should not be allowed to enter the premises to commence work.

Always remind your employees to wear a face mask when inside the office premises, except only when drinking or eating. Doing so will help them protect themselves especially when it is difficult to maintain a 6-foot distance.

Maintaining a Safe Workplace for Returning Employees During the COVID-19 Pandemic - Blog - ARCH Offices

Image Courtesy of Andrea Piacquadio from Pexels

Observe Physical Distancing

Keep the transmission of COVID-19 under control by maintaining a safe distance of at least six (6) feet or two (2) meters from one another when possible. Workstations may have to be adjusted and rewiring may have to be done to widen the gap between employees.

Consider the following distancing strategies:

  • Increase physical space between employees’ workstations to ensure six (6) feet of distance.
  • Enable one-way traffic flow through hallways and aisles.
  • Offer flexible work arrangements. This method will lead to fewer people in the office as well as less face-to-face meetings. But before you plunge into a remote work set-up, you must make sure that your team’s IT infrastructure and laptops are well equipped and configured with the best technology for remote collaboration.
  • Arrange work schedules to decrease the number of people in an area at a time. Have some of your team members work remotely for a week, then have them come into the office the next week. Ensure that meticulous sanitation procedures are done between shifts.

Practice Proper Waste Management

Employers should conduct a thorough assessment of the hazards to which their employees may be exposed, then implement good waste disposal measures to avoid the risk of exposure.

  • Provide trash bins lined with a plastic bag for easier and contactless waste segregation.
  • Avoid touching used tissues and other waste when emptying trash bins.
  • Provide your employees with all necessary PPE once risk of infection is identified. Have the COVID-19 testing personnel train them on how to correctly use PPE and make sure that they follow the guidance available.
  • Dispose of items used to clean surfaces immediately.
  • Wash your hands with soap and water afterwards.

Develop an Effective Communication Strategy

Developing an integrated communication strategy is critical as you and your team navigate through these uncertain times. Now more than ever, it is important to reassure and support your employees who may be going through some challenges brought about by the pandemic.

Below are some of the best practices to consider when communicating with your team members amid the crisis, whether in-house or remote:

  • Give regular and concise updates that are relevant to your industry, business, and workplace.
  • Create an internal communication channel intended for posting company updates.
  • Put together a Communications team that is dedicated to answering questions and disseminating information across all departments.
  • Provide another communication channel where your employees can reach out for any concerns or issues that may arise.
  • Display signage throughout the entire office premises that will keep everyone mindful of safety: physical distancing, proper hygiene, wearing of face mask, cleaning recommendations, room etiquette, and symptom checks.
  • Encourage virtual meetings through video conferencing towards the end of a workday such as team snacks or happy hours, especially for those who are working remotely.

It is essential for leaders to keep your communication lines open and check in regularly with your team as it is easy for collaboration to dwindle without face-to-face interaction, particularly in the case of remote teams. Moreover, tell them how much you appreciate them and reassure them of the continuity of your operations as well as your core mission and values.

 

While timelines for reopening offices and resuming business activity remain fluid, businesses are expected to bring employees back to work amidst the COVID-19 pandemic. As an employer and leader, it is your responsibility to prioritize the health and safety of your employees. Adopting a shift in workplace policies during this crisis may seem daunting, but approaching these efforts with an abundance of caution can help prevent the spread of the coronavirus and ensure both your employees and facilities are prepared for the new normal after this pandemic.

Workplace Trends for Boosting Employee Engagement

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Workplace trends are continuously evolving to cater to the needs of a younger technological workforce, as well as to improve employee engagement and retention. Cubicle walls that hinder communication and the sharing of ideas among teammates are finally going down. This radical change in work environments is seen as an opportunity to promote teamwork and tear down social barriers, so to speak. People now refuse to be constrained by congested stalls; they want to work in open workspaces where ideas can flow freely.

Employers, realizing this trend, embraced a workplace makeover accordingly, also taking into account the tight competition for top talent. The key now is to know which modern office design can stimulate collaboration and engage people. The following trends can help you decide on which designs and themes to put into effect in your next office space.

Health and Well-being

Needless to say, the environment we work in affects our health. The top priority of employers nowadays is the well-being of their employees, so they pull out all the stops to create a happy and healthy workplace. Apart from wellness programs aimed at fitness and diet, plants in the office are now an emerging trend as well. Other elements such as natural light and the use of natural colors and materials are also in the mix of things to improve health and productivity.

Well-being

Millennial-friendly

Millennials are currently dominating the workforce, and they are seeking workplaces that support their lifestyle. This includes roles with inspiring, cool, and fun facilities. Breakout rooms, recreational spaces, and even indoor gyms are just some of the hip and stylish amenities that entice job applicants. Modern furnishings and trendy interior designs, when combined with said amenities, can make all the difference in employee engagement and retention.

 

Flexible and Innovative

Flexible workspaces are one of the solutions to the dynamic challenges of the business world. Fully functioning serviced offices with minimal set-up or transformation time are a convenient and viable option for businesses with fast-paced environments. Adaptable workspaces make it easy to take on additional manpower and integrate new technology, increasing the longevity of workplace investments. What’s more, portable furniture and equipment enable a more vibrant and interactive setting.

Activity-based

Young and energetic talents thrive in social and collaborative environments. However, they still need private offices where they can work without any distractions. This is where serviced offices come in. They offer a mix of private, semi-private, and open workspaces that can accommodate teams of any size. Serviced offices define spaces for specific work styles and tasks. Think about meeting pods, communal tables, and brainstorming areas that can be used for different functions in a heartbeat. Hot desking, which is a growing trend in the co-working industry, is another way of knocking down restrictions to allow people to collaborate with other like-minded and talented individuals.

Integrating Technology

Technology and workplace design always go hand in hand. Technology has always been integral to the functionality of most offices that it affects almost every decision throughout the designing and building process. With it comes an increasingly diversified set of responsibilities for each employee, resulting in customized workspaces for each specific role. Flexibility must be planned into every workstation so that the office does not have to be revamped every time there is new equipment or hardware to be installed or there is a change in functional roles.

 

Still mulling it over? We can help you come up with a flexible workspace best suited for your team’s needs. Let them reach their fullest potential through the spaces we create. Send us an email at hello@archoffices.com for inquiries.

Choosing the Right Office Space and Location for your Business

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Office space and location are two aspects in the business that should not be overlooked.  Countless studies have proven that there is a correlation among the two components, business performance metrics, employee productivity, as well as your company culture and brand. Choosing the right office space and location for your business is another way of effectively communicating your culture to clients, investors, and future employees. Furthermore, your team is going to need a space where they can focus, collaborate, and learn.

The ideal office space and location speak volumes about the type of business you are running, so it is crucial to consider everything down to the very last detail as these will have a longstanding impact on your team and organization.

·        Reputation

–       Having your office space in a location that has a sophisticated reputation can reflect on your business. If it is a neighborhood that has been seeing growth for the past few years, prospective clients may see your company in a more positive light, giving them a glimpse of your culture and setting crystal-clear expectations. 

·        Accessibility and Brand Visibility 

–       The perfect location can attract new customers. How you are going to pick a building is critical, so is choosing the vicinity where it is situated. You also have to look out for major roads and infrastructures that surround your office as these are important factors that people consider. Being in a prominent position lets your target market know that you exist.

·        Room for Growth

–        Every office space has a certain character, and each one can affect the way people perceive the culture that your company is upholding. Your space must be flexible and scalable in a way that will allow your team to discover areas where they can improve and create a positive impact on the business.

·        Convenience

–       It is important to make sure that there is a large parking space within close proximity of the location you are choosing for other people to get to you with ease. With safe parking areas and not having to worry too much about security, your team can concentrate on their productivity and performance, and your clients can focus on their own business. Neighboring commercial businesses and restaurants can also help them worry less about other necessities.

·        Network Expansion

–       Having a network of connected businesses could give your company access to a bigger talent pool, economies of scale, and more investors. Being situated in a region where other businesses thrive is an indicator that there are tons of opportunities for growth, attracting potential employees and customers alike.

·        Improved Employee and Client Retention

–       Increasing efficiency in the workplace centers around the motivation and mindset of the employees, and a driving force that affects both is the kind of work environment that you foster. With the right office space, expect continued collaboration and productivity among your team members, as well as an influx of clients seeking a company that cultivates growth within the workplace.

Whether you need a desk, office suite, or entire HQ, our serviced offices in Makati are all designed for productivity and collaboration, and are ideal for both small and large groups, startups, client meetings, and the in-betweens. Let your team reach their fullest potential through the workspaces we create. Send us an email at hello@archoffices.com for inquiries and reservations.

 

Things to Consider When Looking For A New Office Space

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An office space is as essential to the business as your team members. Not only does it affect your day-to-day operations, it also affects your brand image. The effort you will need to put into searching for your new office space should not be taken too lightly. There is a lot at stake, as choosing the right workspace for your business can make all the difference when it comes to recruitment, retention, productivity, and even your team’s well-being.

The most important thing to take into consideration is that you must know exactly what the needs of your business are. Does your team have enough wiggle room to move about and pace around? Are there enough meeting rooms? Are they spacious enough to accommodate your team? Does it have an open space for a lounge or a receiving area? Asking yourself these questions before you make a final decision is crucial. The following aspects can help you ease your mind with regards to the ideal office space to get for your business.

Location and Accessibility

The importance of location in the success of a business cannot be understated. It also helps create your brand image as every part of a certain town or city carries a reputation, be it for simple or for luxurious living. Setting up your business in a place that reflects your brand and services can significantly affect your growth and success. Location can also impact the total operational cost and the capability of a business to market itself. An office space near transportation hubs and major thoroughfares is a great sigh of relief to your team members who are taking the commute every day to work. Also keep in mind nearby restaurants, coffee shops, and convenience stores that everyone will surely appreciate.

Cost

Strike the balance between the location, office size, and lease type to reach a fair market price. Before anything else, spend ample time to research on average business rates including rent, taxes, and utility bills to make sure you can afford the office space. Hidden charges such as deposits or parking tickets must also be considered before signing any contracts. Create a cost estimate of the location to avoid financial commitments outside your means.

Security

Crime can undesirably affect the long-term growth projections of a business. When inspecting the premises, you should immediately check for security cameras and alarm systems. They add safety to the office space and serve as deterrents to criminals. These security aspects are also critical in safeguarding business assets, valuable information, and people from any kind of loss or damage. A robust security environment reduces liabilities, insurance, compensation, and other social security expenses.

Competition

Competition is inevitable for any kind of business. While it could hinder the success of your organization, it can be an effective tool for growth and improvement. You can also identify where your competitors are falling short, and with that, be the one to fill that void and satisfy the need. However, too much competition in the vicinity can be a warning sign to look for an office space elsewhere.

Vibe

Your ideal office space should resonate with your company and the culture you want to build. Your team is going to need a positive work environment for them to reach their fullest potential and accomplish their tasks on time. It is also important for everyone to feel at home in the workplace to achieve a sense of belongingness and comfort. The space alone should emulate an innovative and spirited vibe that appeals to the people. But it is up to you and the designers to make it more engaging and create a reflection of your company’s vision for the future.

 

Our serviced offices in Makati are perfect for teams of any size. Get the workspace that your team deserves. Get in touch via email at hello@archoffices.com for more information.

How to Choose Between Hot Desk and Dedicated Desk

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Serviced offices are fully furnished spaces managed by a separate company or office provider. They offer workspaces that cater to small- to medium-sized businesses, even to startups and freelancers who are still finding their place in their respective industries. Compared to a traditional office set-up, a serviced office can open up new opportunities for individuals and organizations alike in terms of ideation and collaboration. It also offers agility and relatively larger spaces that are perfect for big groups. What makes it a lot more appealing is how it provides an easy-going and hassle-free atmosphere, but at the same time not compromising the quality of ideas that flow freely.

As people continue to revolutionize the way work is done, corporate offices are no longer the only type of workspace one is likely to come across. The trend of freelancing resulted in an innovative way to bring together groups of people from different fields and exchange thoughts and opinions.

In the Philippines, computer-based freelancers are on the rise as the gig economy is projected to grow steadily in the upcoming years. In a report published by Paypal in 2018, Filipino freelancers are the most optimistic and open with regards to how they want to work. In the same report, the survey found that Filipinos opt for freelancing gigs mainly for the following reasons: freedom to work anywhere, flexible schedules, the opportunity to be one’s own boss, and higher income.

Whether you are a freelancer or a part of a small business, finding the right workspace can sometimes require a lot of effort. But how do you know which one suits your business needs better?

Hot Desk

Nowadays, individuals tend to find a new sense of inspiration when they have the freedom to work comfortably and anywhere they want. With hot desk, you are not limited to work in a specific desk. In this set-up, employees share communal spaces and are exposed to a working environment that thrives on open communication and teamwork.

Benefits:

Cost

Hot desk memberships are cheaper than dedicated desk memberships. With hot desk, you can save up on operational costs spent on computers, furniture, and overall space you need. It is a cost-effective solution for employees who spend more time out of the office or those who work remotely.

Flexibility

Hot desking is also perfect for people on the go. If you always find yourself in the thick of things—client meetings from one place to another or potentially opening multiple businesses in different locations—you will just waste your money on a workspace that you cannot utilize all the time, such as a dedicated desk.

Growth

A communal space shared by many individuals is an ideal place for learning new things. It encourages a creative environment where people get to interact and socialize with other teams. Furthermore, it also fosters a sense of belongingness and unity among different groups.

 

Dedicated Desk

Having a dedicated desk allows you to have your own personal desk for a certain period of time. If you are coming from a traditional office environment, it is natural to want a workspace that you can call your own. No one else is allowed to use your desk, and should you take a long vacation, there will definitely be a spot waiting for you at the office. Moreover, you do not have to worry about having to work near common areas since dedicated desks are mostly situated in independent working areas of the office.

Benefits:

Ownership

Since the entire space is yours, you can leave your belongings without having to worry of them getting lost. It gives you the benefit of a shared space, but with an added degree of personalization and permanency. You can also customize and design your desk to your liking.

Convenience

Have you ever had to drag your heavy laptop from your home to your office every day? Then a dedicated desk is just perfect for you. With this set-up, you can say goodbye to the hassle of having to carry your gear and equipment back and forth. Serviced offices that offer dedicated desks have around-the-clock building security staff as well.

Community

Apart from the advantage of having your personal space, you will be surrounded by other businesses and go-getters. Even companies with vastly different goals can always find a common ground through intellectual discussions and creative talks. While getting a hot desk also gives you the same advantage, opting for a dedicated desk offers a strong sense of community among thriving businesses with a growth mindset.

Know more about our hot desks and explore your options. Otherwise, you can try out our dedicated desks and learn more about our offers.

Still mulling it over? Let us assist you with your workspace needs. Get in touch via email at hello@archoffices.com.

Should You Get A Coworking Space Or Lease A Serviced Office?

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Whether you’re starting a new business or simply expanding your horizons, it is important to choose a workspace that will help your business grow and reach its maximum potential.  While looking for an office space for rent is still viable for many businesses, shared workspaces have provided businesses with a more flexible and cost-effective option.

In the recent years, more and more companies are opting for solutions like serviced offices and coworking spaces. The phenomenon of collaborative workspaces is a fast-rising trend that has now become an attractive alternative to conventional office space leasing. With fully-furnished yet affordable workspaces situated in prime business locations, shared offices allow growing organizations to allocate their costs on core business functions.

Unlike the traditional office setup, shared workspaces allow working professionals to be productive in a casual and flexible work environment at their own pace and style. This kind of work areas not only provide businesses with affordable and efficient business operations, it also promotes a sense of community and a dynamic atmosphere.

With the emergence of various options nowadays, it has become easier to find the ideal workspace for your business. Two of the most effective options today are coworking spaces and serviced offices. But which approach is best for your organization?

 

WHAT IS A SERVICED OFFICE?

A serviced office is a workspace that is fully furnished and equipped with all the facilities necessary to operate business functions. To make the set up as seamless as possible, serviced offices typically comprise of desks, chairs, computers, and other vital amenities like a reliable internet connection, telephone access, and mailing services. This allows entrepreneurs to “plug and play” and transition into the new office space easily.

 

Here are some key advantages of leasing a serviced office:

It provides a fully furnished workspace that is ready for occupancy.

Serviced offices are ready made workstations equipped with modern technology and amenities. A typical serviced office provides reliable internet, good office infrastructure, and state of the art facilities.

It is extremely cost-effective.

Serviced offices reduce expenses due to the all-inclusive cost of lease. You won’t have to shell out a budget for office equipment and furnishing, as well as other necessary office services. Instead, you can allot the money to the expanding needs of your business.

It offers flexible working setup for your business.

Serviced offices operate 24/7 which allows your business to run operations on your own terms and preferences. It also improves focus and workflow as you will have your own space where your team can discuss important matters without being disrupted or overheard.

 

WHAT IS A COWORKING SPACE?

Coworking spaces provide working professionals with a sharing office space along with other vital office equipment such as desks, printers and copy machines, as well as internet connection and phone access. This type of setup encourages a collaborative environment and promotes an innovative work culture. Coworking spaces provide greater opportunities to build connections and exchange ideas within a community of passion-driven individuals.

 

Here are some key advantages of getting a coworking space:

It promotes collaboration and community building.

Coworking spaces are highly social and collaborative. It promotes a friendly and dynamic work environment that also enables individuals from similar or different fields of work to enhance networking connections.

It inspires and increases productivity through more direct communication.

Because coworkers work alongside each other, team members can discuss and share ideas faster and more effectively. This kind of setup promotes better workflow and business processes.

It is affordable, and it offers lease flexibility.

For startup entrepreneurs and freelancers, it is always important to consider the cost of resources. Coworking spaces are more affordable than renting an office space traditionally and they also offer lease flexibility since businesses are not bound by long-term contracts.

 

The Difference Between Serviced Offices and Coworking Spaces

Both serviced offices and coworking spaces offer organizations with the chance to operate business functions without the extra load that traditional leasehold brings. Both options provide startup companies with a lot of advantages when it comes to reducing costs and scalability. While there are a lot of common denominators in terms of benefits, there are also some significant differences between the two.

Coworking spaces typically offer flexible arrangements of desks predominantly utilized by startup businesses, sometimes even individual freelancers. Whereas, a serviced office is more ideal for businesses who have growing needs since this option provides them with the infrastructure needed in order to run day to day operations in a more private and management-centric setting. While serviced offices enable occupants to focus on their work without any disruptions, the best thing about coworking spaces is the environment that promotes collaboration and innovation.

 

Which Office Space is Right For You?

There are many factors to consider when finding a home for your businesses. It is important to keep in mind that your decision should depend on your company’s growth and development plan. Choose the workspace that will cater to your business requirements and help you operate efficiently. At the end of the day, it all boils down to your business’ own unique needs and circumstances.

By now, you have a clear idea of the differences between serviced offices and coworking. If you’re still not sure which is the right choice for you and your business, consider the following questions:

  • How much space will you be needing?
  • How often do you need office space?
  • How long do you need the space for?
  • What kind of amenities do you need?
  • What’s in your budget right now?

 

Before making any decisions of what would work best for your business, spend the time considering what you and your team need and researching the options available to you. We know that the process can be tedious and frustrating at times and we can always help provide expert advice on the office spaces the fit your business requirements. If you would like to find out which services are available you can reach out to us at hello@archoffices.com

 

 

5 Tips On How To Decorate Your Office Space This Christmas

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Christmas is the most wonderful time of the year. While most companies organize huge corporate events for the holidays, business owners and freelancers are not obliged to participate in these kinds of gathering. However, there are still other ways to celebrate the Yuletide season in private office spaces. The simplest way to commemorate Christmas is by decorating your workspace. Put up Christmas decorations to set the holiday vibe. You may start by decorating your own desk. Turn the corners into something more festive. It does not have to be over the top. In fact, you can even make your own decors.

If you are looking for hassle-free ideas on how to decorate your private office without breaking your budget, here are some tips for you:

1.  Hang Wreaths

A wreath is one of the daintiest ways to set the Christmas mood. You may buy one for a very affordable price or if you love crafting, a DIY wreath is also a great idea. You can design your own and add some floral elements. Add a ribbon for the finishing touch. You may hang the wreath on your door or at an empty wall in your office.

2.  Put Up Garlands

Add festive cheer to your office walls by dangling garlands. You may go with the classic greens or you may also try putting up colorful paper garlands. Paper garlands are very easy to make. A DIY garland can actually look better than store-bought one if you unleash your creative side. Experiment with whatever you already have like colored papers or paper clips. Hang the garlands on your walls to add Christmas spirit to your office.

3. Display Christmas Ornaments

Deck the halls with Christmas decorations! Holiday decors come in different shapes, sizes, and colors. There are a lot of decorations to choose from—Christmas stockings, candy canes, Santa hats. You can also light candles to add holiday warmth to your workspace. However, the best way to decorate your office is to think of a theme and stick to it. For example, if you prefer “Winter Wonderland”, you may hang snowflake ornaments and put up a cute little snowman.

4. Have An Advent Calendar

If you’re the kind of person who really looks forward to Christmas, you may also put up an advent calendar in your office. An advent calendar is basically a countdown until Christmas day. You may simply print your own design and display it on your desk. If you want, you can also write your everyday tasks on the calendar. It is surely a fun and exciting way to pass the days until Christmas.

5. Create Your Own Christmas Tree

Nothing says Christmas more than a well-decorated Christmas tree. For office spaces that couldn’t fit an actual tree, a DIY Christmas tree is the best and most affordable solution. The good thing is you can pick the size and style of your own tree. You may opt for the traditional colors and design, but you can also go with literally anything you like because you can create a Christmas tree out of anything. Hang accessories that complement your office’s theme. You can make a mini tree that is perfect for your desk or you can also create something that you can put in your favorite corner of the office.

Business owners and freelancers tend to ignore festivities and take advantage of this season to catch up on work. But keep in mind that the holiday season is also the perfect time to wind down and recharge for another year of work that’s ahead of you and your business. Use this time to plan for the upcoming year. ‘Tis the season to reflect on what a fruitful year it has been for your business. It is always a good idea to look back on individual and business accomplishments as a reminder of how far you have come. While it’s true that working in a private office does not require you to make a big deal out of the holidays, it does not mean you cannot commemorate it in your office space. All it takes is a bit of creativity and imagination. This year, celebrate and enjoy the holiday season!

From all of us at Arch Offices, we wish you a happy Christmas and a prosperous year ahead!